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How to Enter

Entry Checklist


Step 1: Complete your entry online through to payment - Please see below the entry fees and payment methods. Note: Before filling in the entry form, you will be requested to register for an account.
(How to use our online entry platform)


Step 2: Prepare your samples for shipping to the final destination in Hong Kong.

 

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Entry Fees

Entry Fee (price per entry) for Wine / Spirits:HKD 1800 / USD 230
Entry Fee (price per entry) for Beer:HKD 600 / USD 77
Additional Entry Fee for Food & Wine Pairing Per Dish:HKD 600 / USD 77

Payment Method

We accept Visa, Mastercard, Paypal and Bank Transfer. 

HK$380 administration fee will be imosed for bank transfer and HK$200 administration fee will be imposed for Visa and Mastercard.

* Please choose "Proforma Invoice" for bank transfer option. Bank details will be provided alongside the email confirmation. 

 

Shipping Samples

Number of bottles required per entry

Wine & Sake

3 Bottles (750ml) 
(approx. 2.25L equivalent)

Spirits

2 Bottles (700ml)
(approx. 1.4L equivalent)

Beer

6 Bottles (330ml)
(approx. 2L equivalent)

Food Pairing

Additional Bottles Required (Check this table)

  • Packaging: We accept other packaging such as bag in box, alumninum can, plastic, etc. All packaging will be hidden from judge during tasting. 
  • Volume: If your products are packaged in non-standard containers, please adjust delivery quantities to match with indicated volume. 
  • Minimum bottles: a minimum of two bottles are required for all categories. 

[SPIRITS] Payment of Duty

(only applicable to liquor with alcoholic strength of over 30% alcohol)

  • Duty is to the charge of the Sender
  • Payment of Duty is arranged between Sender and Shipper before the shipment arrives Hong Kong. There will be a window of maximum 3 calendar days to clear customs on arrival. Please ensure Duty has been settled and documentation is ready to facilitate release and to avoid a situation of 'return to Sender'.
  • You MUST contact receiver prior to sending, contact mentioned below.
  • Photos of bottle label and/or Age Certificate (for whiskies and brandy) MUST be sent to receiver prior to sending.  

Delivery Instruction

1/ Prepare Shipping Documents (skip #1 & #2 if samples are already in Hong Kong)

  1. Commercial Invoice (Please state "Samples Only. Not for commercial use")
  2. Packing List, including below
    1. Contact person
    2. Company name
    3. Quantity of Bottles
    4. Litre per Bottle
    5. Alcoholic Strength %
    6. Full Description of Liquor (Brand name, Other information description, Vintage Year)
    7. Ex-factor/Ex-warehouse Price applicable to potential buyers in the open market (Unit Value in USD).
  3. Put Box Cover (Template: WORD / PDF) onto all boxes

**** ALL ABOVE INFORMATION MUST MATCH WITH CONTENT OF SHIPMENT

2/ Notify Receiver by Email PRIOR to Sending

  1. Send by email to receiver: HK IWSC Order ID (refer to confirmation email upon your registration or login to your account), airway tracking number; for spirits, send also photo of label and age certificate (whisky / brandy). 
  2. Contact details below: David Li - logistics@hkiwsc.com


3/ Send samples

Meiburg Wine Media - HK IWSC
9/F., Aberdeen Industrial Building
236 Aberdeen Main Road
Aberdeen, HONG KONG
Contact: David Li
Tel: +852 2515 0178

*Notify shipper office hours: 10:00 - 12:00, 14:00 - 17:30 (Mon-Fri). Deliveries may be returned to the sender if received outside of office hours.

 

Group Shipping

HKD 900 (USD 115.38) per SKU for the first 3-bottles (Extra fee for additional bottles)

Only for wine / sake below 30% a.b.v.

Receiving Offices:

CountryOffice (cities)Delivery Deadline
FranceAthies
Langon
Beziers
Soulitre
Noves
Saint Martin sur le Pre
Jonage
4 Sep -> Extended to 14 Sep
ItalyNovegro di Segrate
Napoli
PortugalSanta Iria
SpainQuart de Poblet, Valencia
United KingdomSlough
New ZealandAuckland8 Sep  -> Extended to 14 Sep
AustraliaAdelaide8 Sep   -> Extended to 14 Sep


Bottles Required (per SKU) and Group Shipping Fees

Bottles (750ml)Fee (HKD) Fee (USD)Sufficient for
3900115.38Main category
41450185.891 food pairing*
51450185.89 2 food pairings
61450185.89 3 food pairings
72350301.28 4 food pairings
82350301.28  5 food pairings
92350301.28 6 food pairings 

* 3 bottles will be reserved for the main category, and 1 bottle for food pairing category

How to Register?

  • Add an entry in your account
  • At step 6 of the entry process, check "I want to include Group Shipping offer..."
  • After all entries registration completed, make payment to confirm the order
  • If you entered also Asian Food Pairing categories, additional bottles and therefore, extra group shipping fee will be incurred (based on above reference price). However, you do not need to pay the extra fee immediately. We will calculate the fee and provide a seperate invoice.
  • Once payment completed, you can send bottles to your nearest offices (addresses)


Remarks:

  • Fees for oversized item (above 1-litre per bottle) will be doubled
  • HKD 900 per entry (3 bottles of 750ml) is due immediately upon registration. Extra fee, if any, will be invoiced seperately.
  • Samples will be discarded if payment cannot be settled before Delivery Deadlines 
  • All European offices accept shipment from their surrounding countries

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